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May 6, 2014
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Waste to Positive Energy Project Manager – ACTED

Job Purpose:
The Project Manager, under operational guidance of the Area Coordinator, is responsible for ensuring the overall success of ACTED’s Waste to Positive Energy (WtPE) project within the time and resources allocated. The Project Manager oversees field operations and ensures effective and timely completion of activities, delivery of quality outputs and achievement of outcomes with maximum impact for beneficiaries. The Project Manager supervises the project staff in day to day management of all aspects of the WtPE project and liaises with relevant internal departments and external partners and project stakeholders.
Project Details:
As part of GIZ’s Waste to Positive Energy program running since 2015, GIZ has collaborated with various municipalities to improve solid waste management practices and promote recycling. The project aims at strengthening the resilience of civil society and local institutions, while creating income generating opportunities for vulnerable Jordanians and Syrian refugees involved in labor intensive material recovery and processing activities. The project aims to a positive impact on the environment and health of municipal residents, while reducing social tension between Jordanians and Syrian refugees that are jointly engaged in all project activities. In order to support GIZ’s WtPE program with a strong accountability mechanism throughout 2020, ACTED proposes to implement the following activities in 8 municipalities across 4 governorates in Karak, Madaba, Irbid (Al Taybeh, West Irbid, Wasatiyyeh, Ramtha, Irbid) and Balqa (Deir Alla):

1. Complaints mechanism, comprising a confidential phone line, spot checks, complaints boxes, and in-person walk-in hours, through a mobile helpdesk

2. Monthly Dialogue Forums in each municipality, ensuring participation of host community and Syrian refugees and raising awareness on recycling systems and waste disposal. The dialogue platforms serve as a common and inclusive space for exchange among different community groups and are meant to strengthen awareness of resource-efficient waste management and its importance to health and hygiene

3. Post-employment referrals, where interested beneficiaries will be referred to other GIZ projects in the target locations as well as to ILO employment centers for further employment counselling and support
The project will target 1,800 beneficiaries through the Complaints Response Mechanism and 32 groups, each comprising 20 members, through the dialogue forums. ACTED will work with 8 municipalities and at least 5 community based organisations (CBOs) across the governorates. This project will require a high degree of coordination and external engagement by the Project Manager in order to be implemented effectively, building good working relationships with all stakeholders.
Objective:

To ensure the overall success of the project, and seeing that outputs are delivered on time, on scope, on budget, within acceptable quality levels, and in line with donor requirements and based on beneficiary 
 
Duties and Responsibilities:
1. Programming
1.1 Project Planning
a) Develop overall project implementation strategy (incl. the transition/phase out strategy), systems, approaches, tools, and materials;
b) Identify and plan technical skills and requirements to implement the project as per relevant standards;
c) Develop the Work Breakdown Structure (WBS) to organize the various project deliverables and the work required to complete them into smaller and more manageable parts (work package);
d) Create the work schedule by sequencing the work packages and related tasks;
e) Prepare the work plan, which brings together the WBS and the schedule, to serve as a comprehensive and detailed model map for the successful implementation of the project;
f) Participate in project kick-off and end of project transition planning meetings, under the guidance of PD, and follow-up on the project-related action points originating from these meetings.
1.2  Project Implementation Follow-up
a) Control the work plan, monitor the implementation status of the project and update the project progress on a daily basis;
b) Document implementation progress and challenges by regularly updating the Project Management Framework (PMF) and sharing it with area coordination;

c) Operate following the “do no harm principles” in order to ensure projects are safe for communities;
d)  Anticipate and mitigate risks and issues, and trouble-shoot any unforeseen challenges during the project implementation;
1.3 Documenting and Compliance
a) Ensure project records and documents are adequately prepared, compiled and filed according to ACTED procedures and donor specific procedures;
b)    Ensure staff awareness of, and respect of, ACTED’s code of conduct, FLATS procedures and donor requirements.

1.4 Beneficiary Engagement and Accountability
a) Ensure project staff treat all beneficiaries with respect and without any distinction or discrimination
b) Oversee the appropriate, achievable and acceptable selection of project beneficiaries;
c) Develop a communication strategy with communities
Ensure that ACTED’s Complaints and Response Mechanism is communicated to target communities and solve complaints related to the project in coordination with the AMEU
1.5 Internal, External Coordination and Stakeholder Engagement

a)    Organize regular project coordination meetings with the project team;
b)    Participate in Bi-Weekly Area Meetings (BAMs)
c) Support, facilitate or undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project design (liaising with the PD unit) and implementation;
2. Human Resource
a) Support HR in the management of cash for work (CfW) beneficiaries, in particular the applications for work permits and monthly validation for social security, following GIZ standard operating procedures (SOPs)
3. Logistics
a)  Participate in the procurement planning processes, launch procurements required for the project in a timely manner, and follow procurements closely in collaboration with logistics;
b)  Participate in effective fleet management through timely and reasonable vehicle requests;
4. Finance
a)  Participate in the review of the BFU, and forecast initial and regular costs and cross-check expenditures for projects activities;
b)  Forecast monthly cash requirements of the project and submit to Area Finance Office;
5.  Quality Control
a)    Participate in AMEU planning processes and actively support the delivery of AMEU activities in line with the project AME framework and AME Manual;
b) Undertake regular field visits to provide technical guidance and supervision as well as regularly monitor the progress of project activities;
c) Discuss, plan and deliver appropriate corrective actions, including based on AME findings and recommendations;
6. Grant Management
a) In close collaboration with the Project Development Unit, manage contractual obligations and ensure the adherence to donor procedures;
b) Report regularly on project activities, challenges and indicators through monthly submissions of the PMF and PM report;
c) Contribute to drafting of (external) project progress reports, ensuring the quality and accuracy of technical information provided;Job Details Posted Date: 2019-12-22 Job Location: Mafraq, Jordan Job Role: Community Services Company Industry: Non-profit Organization Preferred Candidate Career Level: Management Nationality: Jordan Degree: Bachelor's degree

Job Purpose:

The Project Manager, under operational guidance of the Area Coordinator, is responsible for ensuring the overall success of ACTED’s Waste to Positive Energy (WtPE) project within the time and resources allocated. The Project Manager oversees field operations and ensures effective and timely completion of activities, delivery of quality outputs and achievement of outcomes with maximum impact for beneficiaries. The Project Manager supervises the project staff in day to day management of all aspects of the WtPE project and liaises with relevant internal departments and external partners and project stakeholders.

Project Details:

As part of GIZ’s Waste to Positive Energy program running since 2015, GIZ has collaborated with various municipalities to improve solid waste management practices and promote recycling. The project aims at strengthening the resilience of civil society and local institutions, while creating income generating opportunities for vulnerable Jordanians and Syrian refugees involved in labor intensive material recovery and processing activities. The project aims to a positive impact on the environment and health of municipal residents, while reducing social tension between Jordanians and Syrian refugees that are jointly engaged in all project activities. In order to support GIZ’s WtPE program with a strong accountability mechanism throughout 2020, ACTED proposes to implement the following activities in 8 municipalities across 4 governorates in Karak, Madaba, Irbid (Al Taybeh, West Irbid, Wasatiyyeh, Ramtha, Irbid) and Balqa (Deir Alla):

1. Complaints mechanism, comprising a confidential phone line, spot checks, complaints boxes, and in-person walk-in hours, through a mobile helpdesk

2. Monthly Dialogue Forums in each municipality, ensuring participation of host community and Syrian refugees and raising awareness on recycling systems and waste disposal. The dialogue platforms serve as a common and inclusive space for exchange among different community groups and are meant to strengthen awareness of resource-efficient waste management and its importance to health and hygiene

3. Post-employment referrals, where interested beneficiaries will be referred to other GIZ projects in the target locations as well as to ILO employment centers for further employment counselling and support

The project will target 1,800 beneficiaries through the Complaints Response Mechanism and 32 groups, each comprising 20 members, through the dialogue forums. ACTED will work with 8 municipalities and at least 5 community based organisations (CBOs) across the governorates. This project will require a high degree of coordination and external engagement by the Project Manager in order to be implemented effectively, building good working relationships with all stakeholders.

Objective:

To ensure the overall success of the project, and seeing that outputs are delivered on time, on scope, on budget, within acceptable quality levels, and in line with donor requirements and based on beneficiary 
 

Duties and Responsibilities:

1. Programming

1.1 Project Planning

a) Develop overall project implementation strategy (incl. the transition/phase out strategy), systems, approaches, tools, and materials;

b) Identify and plan technical skills and requirements to implement the project as per relevant standards;

c) Develop the Work Breakdown Structure (WBS) to organize the various project deliverables and the work required to complete them into smaller and more manageable parts (work package);

d) Create the work schedule by sequencing the work packages and related tasks;

e) Prepare the work plan, which brings together the WBS and the schedule, to serve as a comprehensive and detailed model map for the successful implementation of the project;

f) Participate in project kick-off and end of project transition planning meetings, under the guidance of PD, and follow-up on the project-related action points originating from these meetings.

1.2  Project Implementation Follow-up

a) Control the work plan, monitor the implementation status of the project and update the project progress on a daily basis;

b) Document implementation progress and challenges by regularly updating the Project Management Framework (PMF) and sharing it with area coordination;

c) Operate following the “do no harm principles” in order to ensure projects are safe for communities;

d)  Anticipate and mitigate risks and issues, and trouble-shoot any unforeseen challenges during the project implementation;

1.3 Documenting and Compliance

a) Ensure project records and documents are adequately prepared, compiled and filed according to ACTED procedures and donor specific procedures;

b)    Ensure staff awareness of, and respect of, ACTED’s code of conduct, FLATS procedures and donor requirements.

1.4 Beneficiary Engagement and Accountability

a) Ensure project staff treat all beneficiaries with respect and without any distinction or discrimination

b) Oversee the appropriate, achievable and acceptable selection of project beneficiaries;

c) Develop a communication strategy with communities

Ensure that ACTED’s Complaints and Response Mechanism is communicated to target communities and solve complaints related to the project in coordination with the AMEU

1.5 Internal, External Coordination and Stakeholder Engagement

a)    Organize regular project coordination meetings with the project team;

b)    Participate in Bi-Weekly Area Meetings (BAMs)

c) Support, facilitate or undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project design (liaising with the PD unit) and implementation;

2. Human Resource

a) Support HR in the management of cash for work (CfW) beneficiaries, in particular the applications for work permits and monthly validation for social security, following GIZ standard operating procedures (SOPs)

3. Logistics

a)  Participate in the procurement planning processes, launch procurements required for the project in a timely manner, and follow procurements closely in collaboration with logistics;

b)  Participate in effective fleet management through timely and reasonable vehicle requests;

4. Finance

a)  Participate in the review of the BFU, and forecast initial and regular costs and cross-check expenditures for projects activities;

b)  Forecast monthly cash requirements of the project and submit to Area Finance Office;

5.  Quality Control

a)    Participate in AMEU planning processes and actively support the delivery of AMEU activities in line with the project AME framework and AME Manual;

b) Undertake regular field visits to provide technical guidance and supervision as well as regularly monitor the progress of project activities;

c) Discuss, plan and deliver appropriate corrective actions, including based on AME findings and recommendations;

6. Grant Management

a) In close collaboration with the Project Development Unit, manage contractual obligations and ensure the adherence to donor procedures;

b) Report regularly on project activities, challenges and indicators through monthly submissions of the PMF and PM report;

c) Contribute to drafting of (external) project progress reports, ensuring the quality and accuracy of technical information provided;

Job Details

Posted Date: 2019-12-22
Job Location: Mafraq, Jordan
Job Role: Community Services
Company Industry: Non-profit Organization

Preferred Candidate

Career Level: Management
Nationality: Jordan
Degree: Bachelor’s degree
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